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Framing the topic

Google’s Global Head of Creative Capability Kirk Vallis once said at one of our events that ‘creativity and problem solving is still one of the most underrated skills for leaders and the reality of creativity is that it is just about creating more options. And with more options you can make better decisions’.

You’d probably agree if you operate in high performance sport, with the complexity and agility required, that problem-solving is a pretty critical skill. For this virtual roundtable we wanted to chat about problem-solving and, more importantly, how we are thinking about it and approaching it.

Discussion points

1. When looking at the theme of problem-solving, where is your current thinking and what are some of the things you and your teams are trying to do to positively influence it?

We are looking at how we get our practitioners to understand and grow in the problem-solving space through reflecting on how you deal with problems. As leaders, how do we facilitate someone understanding how they problem-solve, and how to extend that ability further?
It’s important to understand the environments you are in and trying to put in place systems so that people can learn from their practical experiences. Our philosophy means we place an emphasis on the idea that the biggest learnings you are going to take are from your day-to-day experience, so reflecting on those is important.
Understand what the problem really is and define it. Sometimes it can be difficult to identify what the actual issue is. Use quality questioning to define and tackle the problem. To dovetail this, have an environment where you can creatively brainstorm and have a safe space to experiment with ideas. Don’t jump to the end until you have been through the process.
We have been utilising roundtables outside of specific disciplines – one of the big things with problem-solving in a discipline or particular department is that it can create a conflict with another discipline. The approach has to be collective.
We’re also looking at the relationship between how we recruit and solve problems. There is a focus on recruiting and developing from within but we also want the balance of bringing in fresh perspectives to challenge current processes.
We are working on bringing a coaching approach to our problem-solving across the organisation. A large number of staff have gone through some performance coach training so rather than solving problems for people we’re trying to coach people to solve the problems for themselves. This approach is more sustainable and people become better at resolving issues themselves – we’re finding people are starting to perform better in their roles as well with those ‘grow type’ questions.
With good questioning focused on ‘growth’ it allows the individual to think more clearly and resolve it for themselves – they solve it the way they want to solve something rather than someone else solving it and imposing their way of doing it. We want to get ourselves in a position where people are coming to us with ideas and not problems.
We talk about ‘grow conversations’ as formal coaching but there is also informal as well – you don’t have to sit down with someone in a one-to-one and talk at length about a problem. Consider the impact of ‘big chats (formal) and little chats (informal)’. When we see the ‘little chats’ going on, that’s when we know it’s becoming part of the culture.
We are really looking for our people and staff to be empowered to guide conversations.
It’s important to have a strategy to solving problems and there is a balance of the short-term in having quick wins around the problem, and then the longer-term approach.
Ask yourself, do you have a safe space across your environment for people to bring and solve problems?
We are taking a look into The Cynefin Framework – this is a framework to help understand problems and whether it might be is a clear problem with a solution, a complicated one that can have a complicated answer, or is it a complex problem? The framework considers ‘probing’, making sense of the space and then responding.
Problems can mutate – if you are working within a team, everybody brings with them their own journey and information, and the influence within the group can change the outcomes.

2. What next? Where are the opportunities and ongoing challenges we are facing?

There remains a huge opportunity around collaboration, particularly in situations where a problem maybe held by one person but affect other people. We need to continue to exploring ways to bring people together in the environment to share that problem and help to open the eyes of everyone. Often we don’t see the same issues with multiple disciplines.
A consistent coaching approach is something that can add huge value. We use a very simple term called RACI (Responsible, Accountable, Consulted, Informed) approach to communication to ensure everyone is considering who they need to speak to regarding any issue.
We can often underestimate what people would like to know and what they want to know about what you’re dealing with – often we hold problems in our own space because we potentially feel like others aren’t interested, but this tends to limit the options for solving a problem when you close off the collaboration.
Another big opportunity we see if seeking out solutions from other areas of the organisation or business – people who might be dealing with different types of problems in different contexts and they could provide a different lens. What can we learn from a sales team in how they sell premium tickets or hospitality if we are struggling to sell places for coaching courses and accreditation as an example? We can often get groupthink around what we see and think.
Try and take the emotion out of this process – if there is too much emotion, there is almost no way of resolving the problem.
An improvement for us going forward is how we best distil inputs from the collaboration and ideas that are generated around problem-solving – how do we effectively evaluate the issues and really progress the extended ideas moving forward.
Establish if the problem a global problem or is it unique to one particular individual or area? This drives you in a direction of how you solve the problem, whether it requires collaboration or just individual support. Probe around where the actual problem is and dig a bit further into that, so when the collaboration element comes in you can pick the relevant parts to move forward. When you come through the problem-solving process with the decision, have you then investigated those enough to decide and confirm what are the challenges? We’ve talked about the problem mutating. Coming up with a solution is good but have you fully attached yourself to the journey that it is the right one for all – is there clarity around how the solution will be embedded?
An idea we’ve toyed with is the ‘day in the life of a discipline’. Provide an idea of what others go through in their working day so there is a more holistic understanding of how interactions and communications can work more efficiently around decision-making and problem-solving.
Diversity in this process remains a huge opportunity to get a more rounded understanding of the problem through a multitude of lenses. It broadens the way your perspective when looking at a problem or issue.

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