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23 Jan 2025

Articles

‘Where Do I Focus my Attention: on Leadership, Management or Coaching?’

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Leadership & Culture, Premium
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https://leadersinsport.com/performance-institute/articles/where-do-i-focus-my-attention-on-leadership-management-or-coaching/

Racing 92 Head Coach Stuart Lancaster weighs up the balance between being systematic and ‘authentic’.

By John Portch
Stuart Lancaster understood the scale of the challenge that awaited him at Racing 92 when he took the reins as Head Coach in July 2023.

Rebuilds take time and, for all his work behind the scenes, Lancaster’s Racing remain a mid-table team in France’s Top 14.

“When things don’t go well it’s very easy to turn around and say, ‘he’s an Anglo-Saxon, he doesn’t fit our culture’,” he told the audience at November’s Leaders Sport Performance Summit in London.

After signing a four-year contact in September 2022, he saw out his last nine months at Leinster; a winning environment he helped to build. Staying was probably an easier option.

“I’ve always had the desire to challenge myself as a coach,” he continued, “and there’s no bigger challenge than going to a French club as a head coach without being fluent in the language.” The Top 14, which is the wealthiest league in rugby, is known for its sink-or-swim nature for players and coaches alike, particularly those arriving from abroad.

A year and a half into his tenure, Lancaster regularly asks himself: “Where do I focus my attention between leadership, management and coaching?”

‘Tiptoe in or smash the door?’

Upon his arrival at the Paris La Défense Arena, Lancaster was mindful that his new boss was his predecessor as Head Coach, Laurent Travers, who had been promoted to President.

Lancaster asked himself: should he “tiptoe in or just smash the door down?” He alighted somewhere in between.

A quirk of the fixture list meant that Racing had played Lancaster’s Leinster twice in the European Champions Cup in the months after he signed his contract. Leinster won both matches, home and away, by a combined 58 points.

He argued that this was to his advantage when being introduced to Racing’s squad. “The players saw what that environment looked like because they had played against it,” he said. “I was pushing on an open door. They were ready for a change and a new working week.”

Out went the long lunches, in came a revamped playbook, but Lancaster has been careful not to separate the club from its roots. On his coaching staff, he inherited former Racing wing Joe Rokocoko (Skills Coach) and former captain and hooker Dimitri Szarzewski (Forwards Coach), both of whom won the league with the club in 2016. He also drafted in former France scrum-half Frédéric Michalak as his Backs Coach.

It was not about replacing Racing’s “DNA” with Leinster’s but laying foundations as the game shifts. “I had to show the players what good looks like and why it’s good.”

The coach’s search for ‘truth’

Lancaster cited Sarah Langslow’s book Do Sweat the Small Stuff: Harness the power of micro-interactions to transform your leadership. It details how one can connect with people and inspire them to perform. The types of ‘micro-interactions’ Langslow discusses are important to Lancaster given his lack of fluency in French (and the inability of some squad members to speak English).

“You can get a sense of the culture in your one to ones,” he said of his individual meetings with players, coaches, and staff. “You’ve got to dedicate time in your working week for one to ones.”

Lancaster revealed that he had made four phone calls to coaches and staff at Racing prior to his appearance onstage. “I was sense-checking the mood in the camp,” he said, adding that coaches and staff have access to information beyond “the manufactured truth that the head coach gets”.

Softening the performance conversation

Key to Lancaster’s approach has been his efforts to galvanise a squad containing French, English, Welsh, Australian, Argentinian, Fijian and Georgian players. Each week, a different player, coach or staff member will share a personal story in front of the group. Once a month, the players organise a themed dinner for the squad, coaches and staff.

Lancaster has also brought with him the psychological profiling tools he used at Leinster. He believes they can help players to better understand their strengths and weaknesses. To kick things off, he initially shared his own profile in a team meeting.

These efforts all help to soften the performance conversation. “You can be both systematic and authentic by using your meetings in a creative way and not just talking about the technical and the tactical. You can talk about life experiences and how you can learn from failure.”

It has been a quick win. “French rugby is an incredible success story but at the same time it’s behind in certain areas.”

Lancaster makes the point that Racing centre Gaël Fickou could win more than 90 caps for France “yet he’d never even thought about what emotional intelligence or leadership looks like.” Until now.

If Racing can raise their performance levels, they will do so while showing their human face; and that also goes for a coach who has been labelled a ‘robot’ in the French media.

“Often the simplest things are the most powerful: admitting your vulnerability, your mistakes, by showing that human face.”

22 Jan 2025

Articles

What Makes a Team More than the Sum of its Parts?

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Leadership & Culture
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https://leadersinsport.com/performance-institute/articles/what-makes-a-team-more-than-the-sum-of-its-parts/

Leadership specialists Tracey Camilleri and Samantha Rockey explain how matching team density, size, and space to the task at hand can boost performance.

By John Portch
Kansas City Chiefs Head Coach Andy Reid may be the best in the business, but he is not a one-man coaching ticket.

Reid’s celebrated right-hand men, including Offensive Coordinator Matt Nagy and Defensive Coordinator Steve Spagnuolo, are in demand for newly vacant head coaching roles elsewhere now that the NFL regular season has concluded.

Time will tell whether Nagy or Spagnuolo can assemble winning rosters of the kind that delivered the Chiefs back-to-back Super Bowls (with a third still on the cards), but they will have a better chance of ticking all the right boxes if they can surround themselves with the right people.

On that note, the question of team dynamics sits at the heart of The Social Brain: The Psychology of Successful Groups by Tracey Camilleri, Samantha Rockey and Robin Dunbar. The trio has spent decades observing the worlds of academia, business, and government as they look to better understand the workings of high-performing teams.

“We wrote this book because we were fascinated with the question: what is it that makes a group of people more than the sum of their parts?” said Camilleri when addressing the audience at November’s Leaders Sport Performance Summit in London.

“In our world, the unit of identification is most often the individual – if you think about how we hire, how we promote,” she continued. “Very rarely is the focus the team.”

Camilleri and her co-authors redress that balance in The Social Brain and here we explore how leaders can amplify the collective in the pursuit of better decision making.

‘The rocket fuel for performance impact and innovation’

The Social Brain applies theories of evolutionary biology to groups of high performers.

“We’ve been interested in what doesn’t change,” said Camilleri of this lens of enquiry. “When humans are part of small groups they can take advantage of their collective intelligence as well as a sense of safety, reciprocity and shared obligation.”

Camilleri, Rockey and Dunbar devised their ‘Thrive Model’, which sets out six foundational conditions for high-performing teams that consider social health (in addition to physical and mental health) as a prerequisite of wellbeing.

Onstage, Rockey defined these conditions as “the rocket fuel for performance impact and innovation.”

From The Social Brain: The Psychology of Successful Groups by Tracey Camilleri, Samantha Rockey, and Robin Dunbar.

What do the numbers in the circle mean?

As Rockey explained, it is important for leaders to know where to focus their energy most effectively.

“All of us have the same amount of time in a day and we use it differently, but what doesn’t change for each individual in this room is how many relationships that we can have at any given time,” she said. Our brains are only so big, “so we can’t have endless relationships”.

She used Dunbar’s number, which was devised by her co-author in the 1990s, to illustrate her point:

Dunbar’s number has long been influential across several fields, from government and administration to business and academia.

 

Five, 15 or 150 people? Performance improves when you match team density, size, and space to the task at hand

For decisions made at speed, you’ll count on five people.

Five is the number of intimate relationships a person can have. Rockey said: “These are the relationships that protect us, make us thrive, and ensure that we go through life in a joyful way. They protect us from ill-health and from some of the psychological challenges that we might have from feeling insecure.” They, of course, occur in intimate spaces.

For more complex decisions, you’ll count on 15 people (including your original five).

The ‘pain’ comes when you look to insert new thinking into complex decision making in a group space. “We spend about 60 per cent of our social time with just 15 people,” said Rockey. “With the 15 in the workplace, they would have built long-term relationships and loyalty to you over time – that’s how we work as humans – so breaking up those people to bring in new thinking is painful.”

According to Dunbar, the upper limit on the number of social relationships we can enjoy is 150

Dunbar suggests that people can have no more than 150 social relationships at any one time. “It’s a very stable number across all societies and cultures,” said Rockey.

From The Social Brain: The Psychology of Successful Groups by Tracey Camilleri, Samantha Rockey, and Robin Dunbar.

Camilleri and Rockey wrapped up their presentation by offering nine ‘social hacks’ for building relationships swiftly:

From The Social Brain: The Psychology of Successful Groups by Tracey Camilleri, Samantha Rockey, and Robin Dunbar.

 

Rockey then homed in on five…

Synchrony: “Sport has done this brilliantly. The perception of pain is reduced when we’re doing something together. When you’re running with a partner it feels less painful.”

Laughing together: “A fantastic way of finding a group”.

Engaging with strangers: “When we have conversations with people we don’t know, it has a positive effect on us – I encourage you to meet people that you don’t know today.”

Giving and receiving kindness: “A New York-based study saw that when young people were able to engage with strangers and be helpful to them, they saw an uptick in their mental health.”

Eating together: “There’s something very magical about breaking bread together. You have about 30 minutes when you’re having food together in which you have a sense of wellbeing and positive vibes towards your dining partners. So if you want to do something difficult, eat with your group first and then go to the difficult meeting.”

The Social Brain: The Psychology of Successful Groups by Tracey Camilleri, Samantha Rockey, and Robin Dunbar is available now from Penguin.

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16 Jan 2025

Articles

‘Listen to your Empathetic Players – they’re the Ones that Will Keep you in a Job’

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Leadership & Culture, Premium
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Four nuggets of wisdom from John Longmire, who recently signed off as Senior Coach of the Sydney Swans after 14 seasons.

By John Portch
John Longmire stood down as Senior Coach of the Sydney Swans in November – fewer than two weeks after his onstage appearance at the Leaders Sport Performance Summit in London.

Having fashioned a reputation as one of the finest coaches in the league during his 14 seasons in charge, Longmire has taken a new position as the Swans’ Executive Director for Club Performance. He handed the coaching reins to his assistant, Dean Cox, as the club’s succession plan swung into action.

“I couldn’t get rid of the feeling that maybe it’s time,” Longmire told his players in a moving farewell speech. He had first discussed the idea of stepping away with the team’s management 18 months earlier and returned to the topic midway through the 2024 AFL season.

Longmire’s 333rd and last game in charge turned out to be October’s Grand Final, which Sydney lost to Brisbane. Overall, he took the Swans to four Grand Finals and won one flag, in 2012.

The Swans’ list and performance infrastructure are the envy of most in the league. In fact, few departing coaches ever leave their successor a team in such good shape.

This may have been on Longmire’s mind at the Kia Oval – a ground where, as a 16-year-old back in 1987, he played in an infamous exhibition game for North Melbourne against Carlton.

“It was labelled the ‘Battle of Britain’,” he said while directing Leaders Performance Institute members towards the YouTube highlights. Those that click through can expect a litany of violent fouls.

“It was my first game, and I was absolutely petrified,” he said with a smile.

Longmire then returned to his time as Senior Coach and we’ve picked out four nuggets of wisdom.

1. Don’t become set in your ways

Injury put paid to Longmire’s playing career in 1999 (he won the AFL flag in his final game for North Melbourne) and, three years later, he became an assistant to Sydney’s then Senior Coach, Paul Roos.

Longmire was 31 years old at the time – still young enough to be a contemporary of the players he was now coaching. By 2024, both he and the sport had changed.

“The older we get, the further we get from that age demographic,” he said, “and the more rigid, the more set we can become in our ways and our beliefs – that’s the real danger.”

Longmire consciously moved with the times, but his wisdom would have counted for little if his players did not pay attention. “I know what it takes for a successful organisation to stay competitive,” he continued, “but I am the one that has to bend and move.”

One example was his gradual shift from focusing on the team’s leadership group to spending more time with the younger players. Longmire would watch and listen to them without judgement and, when necessary, “bring them back to where you know high performance teams like to operate.”

2. Find your truthtellers

“The best cultures are the ones that keep moving and adjusting to the ecosystem,” said Longmire, who emphasised the coach’s role in that process.

“I walk amongst our playing group during our warm-ups and that’s a case of sensing the mood, working out who’s talking to who and what they’re talking about.”

He also leaned heavily on his most empathetic players (“those that don’t just walk past your office – they walk in and say: ‘how are you going, coach?’”). The relationships he shared with those players were “ever more valuable” because they were his best eyes and ears in the changing room.

“Make sure you water those relationships because they’re the ones that will keep you in a job.”

3. You’re not bulletproof – don’t try to be

For all his stature as a coach, Longmire was keen to remain “connected and relatable” to his players and staff. As he said onstage in London, “the coach is no longer looked upon as being bulletproof” whatever their standing may be within the game.

His final speech to the players and staff as Senior Coach attested to that belief. He weaved in personal stories and his voice cracked at times. He wiped away tears too.

It called to mind the weekly ‘storytelling’ sessions that Longmire made a key feature of the Swans’ environment. He told the Leaders audience that players and staff share stories or complete a series of tasks for discussion each week. Recent examples included writing ‘a letter to your 16-year-old self’. These sessions are popular with players and staff alike.

“Sometimes it’s a photo of something that mattered to you and quite often there’s tears involved,” he said. “The way I looked upon coaching 25 years ago is completely different now – these 18, 19, 20-year-olds need to be able to relate to you. If you can show that you’re human, you get a lot more back.”

4. Look beyond winning and losing

Winning cannot be everything, even for a proven winner.

“If we measure ourselves on the ultimate success, there’s a lot of years of being unhappy,” said Longmire. A coach must find other factors, such as the personal development of players or staff. He said it is critical to have more in the ‘plus’ column than the ‘negative’.

“Identify, enjoy, and celebrate those moments. And make sure you get joy out of the journey.”

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13 Jan 2025

Articles

Ready to Shake Things Up? The Nine Useful Habits of Disruption

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Data & Innovation, Leadership & Culture, Premium
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John Bull of Management Futures sets out where sources of disruption may prove useful for you and your team.

By John Portch
What is the role of disruption in your environment?

In answering that question, one must consider “the best sources of disruptive thinking in our environment and in our sports,” as John Bull put it.

The Director & Lead for High Performance Research at Management Futures hosted a recent Leaders Virtual Roundtable on the topic.

Bull went on to suggest nine useful habits of disruption that any team can use, but he began by posing another question: where is disruption useful?

“How open are you to disruption and how proactive?” asked Bull, who added that he thinks the answer is often situational.

“I want to put an emphasis on the word ‘useful’; and the balance between disruption and stability is really critical. I think disruption can be really negative if it tips it over into disrupting everything.”

The nine habits

Bull identified nine habits that help to ensure that disruption is useful in your context.

  1. Bring the outside in – seek disruptive experts
  2. Study other environments, pick their brains
  3. Invite them in to observe your environment and offer feedback
  4. Recruit them, either full-time or part-time
  5. Increase cognitive diversity

On that last point, cognitive diversity is important because it allows for a wider range of perspectives and approaches to problem-solving, leading to more innovative solutions, faster decision-making, and a greater ability to adapt to change within a team or organisation.

Bull then referred to the work of MIT professor Alexander ‘Sandy’ Pentland:

“If you look through human civilisation of the last 10,000 years, the pattern Sandy Pentland keeps finding is that you’ll see a core team of people who know each other incredibly well;  where cohesion is really high. But what they do is frequently connect with outside stimulus. There needs to be a team with a lot of cohesion, but they need to be getting external stimulus. And the question is: where are you getting that external stimulus from?”

  1. Invite challenge
  • Dial up ‘challenger safety’. Assess how safe it is for people to challenge the status quo.
  • Mine for challenge: Pixar routinely bring in people who haven’t been working on a film to pick apart the project – it prevents them releasing mediocre work.
  • Ask direct questions: such as ‘what should we be paying more attention to?’
  1. Keep up to date with changes in the external environment

You should, as Bull said, be constantly updating your ‘mental map’. Video rental firm Blockbuster, for example, could have taken the crown currently held by Netflix with more proactivity when streaming came to prominence.

Remember:

If the pace of change in your environment is slower than the pace of change in your external environment, your competitiveness will be going backwards.

Bull cited the OODA Loop (Observe, Orient, Decide, Act) which is commonly used in the US military. He spoke specifically of the Observe and Orient phases:

Observe – taking stock of how are world is changing

  • What is different this year?
  • What’s new?
  • What’s become more important?
  • What ‘outside’ perspectives could we tap into to help us see with fresh eyes?

Orient – thinking about how we should respond

  • Where is our current approach out of sync with what’s needed?
  • What opportunities do we see for us to steal a march on our competitors?
  1. Embrace challenge and crises as seeds of innovation

Bull had the All Blacks in mind here:

“Their best periods have always come after a crisis. Actually a crisis for the New Zealand All Blacks is typically if they lose three games in a row.”

  1. Proactive innovation

Do you have an innovation department or people who can regularly keep themselves in that head space? Bull returned to the theme of front-foot and back-foot innovation and the importance of proactively identifying opportunities for improvement.

Ask yourselves:

  • If you could solve any problem, what would make the greatest difference?
  • What are the greatest sources of frustration in your organisation?
  • What are we accepting because we assume there’s no way to solve it?
  • What are some of the important changes that we’ve not taken time to think about our response to?
  1. Make safe places to experiment – pursue ‘intelligent failure’

Amy Edmonson, the psychologist behind the theory of psychological safety, discusses ‘intelligent failure’ in her new book, Right Kind of Wrong.

Of this idea, Bull said:

“We talk a lot about the importance of failure. What Edmondson brought to that debate is, yes failure is important, but it has to be failure where it’s safe; where the stakes aren’t high. So it’s finding opportunities where you can fail where there aren’t bad consequences.”

  1. Contingency planning – identifying and preparing for ‘what ifs’

Bull suggested four steps to help with contingency planning:

  1. Identify possible ‘what if’ scenarios
  2. Prioritise by likelihood and impact
  3. Develop a plan
  4. Test that plan

As Bull said:

“If you develop a plan but don’t test it, people don’t tend to use. It is one of the things we’ve noticed through research at Management Futures.”

  1. Systemise disruption

Bull cited science-based technology company 3M as a prime example of systemised disruption. “They have a mechanism that says 25 per cent of their profit needs to come from products introduced in the last five years,” he said.

Peer coaching questions

Bull wrapped up the session with some peer coaching questions:

  1. What are your current best sources of disruption?
  2. What aspects of your ways of working could do with being disrupted?
  3. Which of the nine habits are you keen to dial-up?
  4. How might you do that?

18 Dec 2024

Podcasts

Keiser Series Podcast: ‘I Feel We’re Now at a Place Where Change Is About to Happen’

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Human Performance, Leadership & Culture
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https://leadersinsport.com/performance-institute/podcasts/keiser-series-podcast-i-feel-were-now-at-a-place-where-change-is-about-to-happen/

Flo Laing of Scotland Rugby discusses her work with the Scotland Women’s national team.

A podcast brought to you by our Main Partners

Flo Laing does not miss a beat in explaining what she’s most excited about heading into 2025.

“It’s got to be the World Cup,” says Scotland women’s Lead Physiotherapist.

The competition will be hosted across the border in England and starts in August. Laing says it has been the Scotland team’s “north star” for several years.

During the course of our conversation – the second of three in this Keiser podcast series – we spoke about her work in women’s rugby at a time where the sport is starting to capture the public’s imagination and performance standards are rising faster than ever for the women players who compete [4:00].

Elsewhere, Laing discusses her leadership style, which is very much about putting people at ease [18:00]; she also talks about the most pressing issues in female athlete health [28:40]; as well as the transferable skills she’s learned from her time working for Sport Scotland [12:30].

Listen above and subscribe today on iTunes, Spotify, Stitcher and Overcast, or your chosen podcast platform.

15 Dec 2024

Podcasts

Keiser Podcast: ‘When you Fill Someone Else’s Bucket, it Fills yours’

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Leadership & Culture
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The Adelaide Football Club’s General Manager of Player Development & Leadership reflects on his journey with the club.

A podcast brought to you by our Main Partners

Dan Jackson is the General Manager of Player Development & Leadership at the Adelaide Football Club, but he is quick to dispel any notions that he is a guru.

“I can’t teach leadership,” he tells the Leaders Performance Podcast. “I can help unlock what’s already in there.”

On that note, he is certain that leaders are not born. “Leadership is 100 per cent made, but it’s made from a very young age.”

Beyond the origins of leadership, Dan spoke to Henry Breckenridge and John Portch about the importance of prioritising others [10:40]. “Great sustainable teams are built in environments where everyone’s looking to help someone else out,” he adds. “When you fill someone else’s bucket, it fills yours.”

Also on the agenda were the importance of humour and enjoyment [22:00]; the argument against ‘refreezing’ culture [48:30]; and the practical steps that help leaders to manage team operations [32:00].

Henry Breckenridge | LinkedIn

John Portch | LinkedIn

Listen above and subscribe today on iTunes, Spotify, Stitcher and Overcast, or your chosen podcast platform.

4 Dec 2024

Articles

The Debrief – a Snapshot of Powerful Discussions Happening Right Now Across the Leaders Performance Institute

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Leadership & Culture
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In November, we discussed those elusive leadership skills, the notion of collaborating with your rivals for the greater performance good, and the question of what it takes to deliver an effective mental skills programme.

By John Portch
Hands up: who came to the Kia Oval last month for the Leaders Sport Performance Summit?

We definitely saw some of you there but, if you didn’t make it, don’t worry. We were sat in the front row with a notepad and, having deciphered our handwriting, compiled a list of six factors for turning setbacks into springboards. It was one of the main themes across both days.

The summit wasn’t all that was happening at the Leaders Performance Institute during November and we reflect on insights into the fields of leadership, coaching, data and human performance and pose five questions.

Perhaps the answers will provide one or two nuggets to help you with your next project.

Do you have all the skills you need to lead?

Perhaps you’ve heard of the of the Peter Principle. The concept, devised by psychologist Laurence J Peter, states that people tend to be promoted to their ‘level of respective incompetence’. Think of the supreme technician who, upon promotion, finds themselves overwhelmed as a manager tasked for the first time with leading people.

Carole Mundell, the Director of Science at the European Space Agency, told the audience at the Oval that while she viewed herself as a creative and independent scientist, that wasn’t going to cut the mustard in an organisation designed by engineers.

“I’m learning to think like an engineer,” she said. “All of ESA’s structures and processes and how we operate comes from the mind of an engineer… We have a whole quality assurance system where we set our objectives and we say ‘what will we do?’ ‘What did we say we’d do?’ ‘Did we do what we said?’”

Take time to consider the missing element that might make you a better leader.

What is to be done during losing streaks?

David Clancy, a Learning and Development Consultant at the Houston Texans and Director at The Nxt Level Group, wrote that the answer lies in purpose. ‘In elite environments, whether you’re a player, coach, or part of the front office, the pressures and expectations are immense,’ he wrote. ‘But the best leaders, those who guide their teams with purpose, know that long-term success is rooted in meaningful work.

‘This drives individuals to not only execute their tasks but also to find value in how those tasks contribute to the big picture. Leaders who strive to inspire meaningful work allow individuals to not just survive pressure, but thrive under it, empowering them to embrace challenges as part of their career journey.’

Clancy highlighted three principles to cultivate meaningfulness in your teams:

  1. Reinforce the ‘why’: Constantly remind yourself and your team of the purpose behind the work.
  2. Connect the dots: Leaders need to help people see the connection between their day-to-day to-dos and the overarching goals. When team members understand how their role directly influences the organisation’s purpose, they are more motivated, energised and engaged.
  3. Celebrate progress, not just results: Recognise the small wins and the milestones achieved on the journey. This acknowledgment reminds individuals that meaningful work is about the process, not just the result.

Who are your friends in high performance?

You don’t need us to tell you how competitive things get at a world championships, Olympics or Paralympics, but there are things that transcend rivalry.

One such area is female athlete health, where the UK Sports Institute, US Olympic and Paralympic Committee, Australian Institute of Sport and High Performance Sport New Zealand have clubbed together to form the Global Alliance. This enables them to share resources and insight in this one particular field.

“We are all under-resourced, we’re overstretched in terms of the time that we’re wanting to spend in this space,” said Dr Rachel Harris, the Lead of the Female Performance & Health Initiative at the AIS. “We really wanted to try and allow the people that are working in our sporting organisations to be more proactive.”

Her peers are just as effusive. “I think it’s a natural step to build an international community; and we do have them, but they’ve been a bit ad hoc,” said Dr Helen Fulcher, the HPSNZ Athlete Performance Support Lead. The Global Alliance is, as she added, an opportunity to raise standards across female sport. “The focus is not just on individuals having great connections but what can we collectively do better for this group of athletes that we all care about.”

The Alliance has every expectation that its membership will grow in the near future.

How do you solve a problem like innovation?

Professor Fabio Serpiello, the Director of Sport Strategy at Central Queensland University, told attendees at Leaders Virtual Roundtable that the best way to approach innovation is to start by defining your problem.

To that end, he employs a range of models, including David J Snowden and Mary E Boon’s Cynefin Framework.

‘Cynefin’, which is pronounced ‘ku-nev-in’, is a Welsh word that signifies ‘the multiple factors in our environment and our experience that influence us in ways we can never understand,’ as Snowden and Boon wrote in their 2007 Harvard Business Review essay titled ‘A Leader’s Framework for Decision Making’.

The Cynefin framework, they continued, ‘helps leaders determine the prevailing operative context so they can make appropriate choices’.

Source: HBR

Snowden and Boone identified five operative contexts – simple, complicated, complex, chaotic and disordered. Serpiello touched upon each:

  • Simple

Simple contexts are stable and one can observe a clear cause-and-effect relationship (although there is a risk of oversimplification).

  • Complicated

Complicated contexts are the world of known unknowns; multiple right answers exist, but they require analysis.

  • Complex

Here, there are unknown unknowns; and cause-and-effect relationships are only apparent in hindsight.

  • Chaotic and disordered

These are domains of no clear cause-and-effect relationships and high turbulence.

Is your mental skills work simple, relevant and applicable?

Mental skills coach Aaron Walsh wanted to understand the perceived gap between value and impact in his field and embarked on a research project.

It furthered his understanding and, as he wrote in an exclusive column for the Leaders Performance Institute, Walsh alighted on three principles for making mental skills work meaningful:

  1. Simple — Psychology is a complex subject; however, there is no need to make the content inaccessible by using language and terms you don’t need to. You don’t need to impress them by demonstrating your knowledge of the subject matter. Additionally, I have made the mistake of presenting too much information. The more information you have, the greater the chances of being confused. If you keep the language simple and try to cover only a little, you enhance the audience’s ability to grasp the key messages.
  2. Relevance — Any content we deliver must apply to the athlete’s needs. The athlete cannot integrate irrelevant mental skills into their performance. Not everything you know will be relevant to what they need. One good question for us to ponder is, “What do they need to know that is relevant to the challenges they will face?”
  3. Applicable — The content needs to be translated into practical solutions. No one wants to be told they are “doing it all wrong” and then not have a roadmap for growth to occur. They should be able to walk out of a session with some tools they can apply to their performance that meet the demands they will face.

26 Nov 2024

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Six Steps for Turning Setbacks into Springboards

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Leadership & Culture
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What we learned about turning underperformance into success at the Leaders Sport Performance Summit.

An article brought to you by our Event Partners

By John Portch
How do you turn your setbacks into springboards?

A rich seam of answers ran through both days of this month’s Leaders Sport Performance Summit at the Kia Oval in London.

We listened to speakers from various sports organisations discuss their responses to setbacks. Teams including Chelsea, Racing 92, Harlequins and the Sydney Swans laid it all on the table. Several explained how they managed to turn things around.

Stephan Lewies, for example, captained a Quins team to victory over Saracens in October; their 17-10 win ending a miserable run of eight consecutive defeats to their Premiership rivals.

“Coming off a record like that,” said the South African lock, “you often look for answers in the wrong place.” Lewies explained that season after season Quins would change their usual approach when facing Saracens. This season they stuck to their guns and it paid off.

“When the pressure came on in this game, [we turned to] something we’d done for the whole season, for years previously, versus something new in the pressured moment.”

Kudos to Quins, but neither they nor anyone in sport has dealt with the difficulty of landing a probe on Mercury or the conundrum of trying to thaw a microscopic strand of ice on the lens of a space telescope 1.5 million km from Earth.

For Carole Mundell, the Director of Science at the European Space Agency [ESA], such stories represent another day at the office. Crisis after celestial crisis is routinely averted on Mundell’s watch by some of the brightest minds in astrophysics.

Of ESA’s triumphant run-in with the intrusive ice, she said: “Data gives you information. Information gives you knowledge. Knowledge only gives you insight and wisdom for action if you really understand what it’s telling you and how to interpret it with your own experience on top of that.”

Mundell feared impostor syndrome when stepping onto the Oval stage but her words instantly resonated with an audience of coaches and practitioners.

They also lead us nicely back to our original question: how do you turn setbacks into springboards? We bring you six interrelated smart tips from across both days of the summit.

1. Find the right skills to help you in a crisis

How does it feel to be under the cosh in your role? What tools do you lack in those moments? Carole Mundell has allowed herself to be shaped both by the crises she’s confronted and the organisation she leads. Instinctively, she’s a creative scientist, a physicist with the urge to investigate independently. Yet her work at ESA requires her to think like an engineer and commit to the team; these newly acquired skills have proven crucial in moments of crisis.

“I’m learning to think like an engineer. All of ESA’s structures and processes and how we operate comes from the mind of an engineer… We have a whole quality assurance system where we set our objectives and we say ‘what will we do?’ ‘What did we say we’d do?’ ‘Did we do what we said?’”

Carole Mundell

2. Seek key allies above you

Racing 92 were treading water in France’s Top 14 league when they appointed Stuart Lancaster as Director of Rugby. Lancaster, whose tenure began in 2023, was hired to transform their fortunes, but faced considerable obstacles. Language was one, culture another; he also knew he’d be working under his predecessor, Laurent Travers. Nevertheless, Lancaster felt that he was “pushing on an open door” thanks to the quality of his coaching work with England (2011-2015) and, in particular, Leinster (2016-2023).

The big question he asked himself was: should he tiptoe in or smash down the door? As Racing’s revival required more than a cosmetic makeover, he opted for the latter. With the help of his French coaching staff, Lancaster introduced a new working week, a new playbook, and called time on Racing’s long lunch culture. He could disregard those who labelled him an ignorant ‘Anglo-Saxon’ thanks to the relationships he forged with Travers and the Racing board.

“I spent a lot of time prior to the players arriving getting [the management] to understand my vision, my philosophy and what I wanted to achieve; not taking away the DNA of Racing and trying to replace it with Leinster, but trying to merge the lessons I’d learned with England, the lessons I’d learned from Leinster, and then bringing that structure and detail to a French environment.”

Stuart Lancaster

3. Who are your key influencers?

The Sydney Swans had to dust themselves off following their 2022 AFL Grand Final defeat. John Longmire, who this week stepped down as the Swans’ Senior Coach, led them back to the Grand Final again this year. Since leaving London, he has handed the reins to his assistant Dean Cox, who will renew the team’s fight for a first flag since 2012. The factors that propel a team one season will not necessarily apply the next, but Cox is sure to emulate Longmire in learning and applying the lessons from another painful defeat. In dealing with setbacks, Longmire always leaned heavily on the key influencers in his “ecosystem”.

“The ecosystem includes your team, the board, the CEO, your fans. Your playing group and staff are a living, breathing organism, the whole thing, and it needs to keep moving and shifting. I’ve got certain long-held beliefs close to my heart, but also within that [have] the flexibility to shift and understand that the best cultures are the ones that keep moving and keep adjusting to the ecosystem. Understand the good influencers in your group, the ones that can help you with that.”

John Longmire

4. Don’t be afraid to let the wrong people walk away

When Chelsea won the Champions League in 2021, the club would not have expected to slump to a 12th-place finish in the Premier League just two years later. Nor would they have predicted the organisation narrowly avoiding oblivion and a subsequent change of ownership. Bryce Cavanagh was hired as Performance Director in the summer of 2023 and, while he has long been considered one of the best in the business, an arduous task awaited him.

He admitted his presence created a sense of risk and vulnerability in some quarters, but he was fair in setting out his stall. Some relished the challenge of staying to help build a fresh performance strategy (a work in progress, he admitted), but others sought roles elsewhere. Cavanagh was willing to let them go.

“First of all, we talked and defined where we were going, what we wanted, the behaviours that we needed, then the performance strategy. We had to really define where we wanted to go and what we wanted the bus to look like because then people ended up self-selecting.”

Bryce Cavanagh

5. Have the difficult conversations quickly

As captain of Harlequins, Stephan Lewies regularly faces difficult conversations. They are of added importance when the chips are down and tempers are frayed. Time and again, as Lewies explained, he has been able to plot a path out of disharmony by being proactive, acting fast and ultimately putting the team first. A leader should also strive to understand multiple points of view without leaping to conclusions.

“That’s the main goal in any tough conversation: you turn a negative into a positive that we can use going forward… When we [avoid] a tough conversation, the problem just becomes bigger and bigger… walking away from that conversation is the easy option, but stepping into that space is so important.”

Stephan Lewies

6. Prioritise your stress and emotional responses

Success and failure both present psychological and emotional challenges. In 2021, the UK Sports Institute introduced its ‘Performance Decompression’ tool to help athletes and support staff transition back to daily life following intense competition periods. The tool consists of four phases: first there’s the post-event ‘hot debrief’ followed by ‘time zero’, which, as the UKSI website explains, focuses on ‘restorative care in a soothing place’; then it’s ‘process the emotion’ and, finally, a ‘performance debrief’.

The tool can be used anywhere. British 1,500m runner Jake Wightman, for example, chose a sofa in a Twickenham café to unpick his underperformance at the Tokyo Olympics. A year later he was world champion and, while there was much more to it, psychologist Sarah Cecil believes the tool helped Wightman to plot his comeback. She and the UKSI’s Head of Performance Psychology, Danielle Adams Norenburg, are also happy to teach their tool to any individual or organisation who may find it useful.

“By the end of this process, Jake had made sense of the experience, he was able to tell his story about where he was, and he was also able to process all the emotions that surrounded his performance and the lead-up to his performance… I don’t need to tell people in the room that lots of factors contribute to performance… but in the same position, with 300m to go, Jake had what he needed to run fast enough to be world champion.”

Sarah Cecil

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25 Nov 2024

Articles

What’s your Problem? Why you Should Define your Performance Challenges Before Turning to Tech

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Data & Innovation, Premium
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So says Fabio Serpiello of Central Queensland University, who explains that innovation will remain elusive if all the technology does is complicate your problems.

By John Portch
To what extent do you use technology in your decision-making processes?

Your answer is likely to be governed by your levels of confidence in a tech modality, which will be influenced by its accuracy and reliability, its ability to help deliver insights, and its applicability to the performance problem at hand.

In the second session of this three-part virtual roundtable series titled ‘How to Approach Innovation’, Professor Fabio Serpiello, the Director of Sport Strategy at Central Queensland University, led a discussion on how coaches and practitioners might employ a decision-making framework to inform how they use technology to innovate.

“I think we’re on a plateau in tech when it comes to innovation,” he told the virtual roundtable. “Technology needs to solve problems for the decision maker. The definition of ‘innovation’ is finding new ways to solve problems. Technology needs to support the decisions you make – if tech is not supporting that, then you have a problem.”

This session explored David J Snowden and Mary E Boon’s Cynefin Framework to help attendees better understand and define both their innovation challenges and the role technology might play in solving them.

Software: the difference-maker

Serpiello contemplated the future and is in no doubt where tech will best aid innovation work. “If you look at hardware or software, there is some cool innovation coming in the hardware space with patches and smart materials,” he said. “But I think the future is in the software.”

He feels that effective software will be defined by its ability to:

  • Read and interpret context.
  • Personalise recommendations.
  • Make decision-making easier.

The Cynefin Framework

Serpiello spoke of his efforts to find a framework for decision-making and adapting it for tech in the world of sport. He alighted upon the Cynefin Framework.

‘Cynefin’, which is pronounced ‘ku-nev-in’, is a Welsh word that signifies ‘the multiple factors in our environment and our experience that influence us in ways we can never understand,’ as Snowden and Boon wrote in their 2007 Harvard Business Review essay titled ‘A Leader’s Framework for Decision Making’.

The Cynefin framework, they continued, ‘helps leaders determine the prevailing operative context so they can make appropriate choices’.

Source: HBR

Snowden and Boone identified five operative contexts – simple, complicated, complex, chaotic and disordered. Serpiello touched upon each:

Simple

Simple contexts are stable and one can observe a clear cause-and-effect relationship (although there is a risk of oversimplification). “Your job as a leader is to make simple, quick decisions based on categorising the information available to you,” said Serpiello. “The technology that we use in the simple domain should be able to categorise information and communicate it easily.”

Complicated

Complicated contexts are the world of known unknowns; multiple right answers exist, but they require analysis. Serpiello said: “Your job as a leader is to sense, analyse and respond” and “the tech in this space needs to be focused on analysing the environment and then communicating a response”.

In Serpiello’s opinion, training falls between simple and complicated from a decision-making point of view. “The majority of what we do happens in training and it’s where we can control the most variables,” he added.

Complex

Here, there are unknown unknowns; and cause-and-effect relationships are only apparent in hindsight. “Most sport competition is complex,” said Serpiello. “You have relationships between athletes, coaches, the environment, the scorelines etc.”

Here, “your role as a decision maker is to probe the environment, sense, and respond,” he continued. “So probing, as in inserting something into the system to get a reaction, to get an answer – technology should be able to support that.”

Chaotic and disordered

These are domains of no clear cause-and-effect relationships and high turbulence. “In a chaotic environment,” said Serpiello, “you act first, then you sense, then you respond”. This tends to refer to catastrophic events, although if an athlete failed a doping test, for example, the team may be thrown into chaos and disarray.

“If you’re using tech, it needs to be able to support your quick action. So I don’t think it applies often in performance,” he added. “So, in my opinion, performance happens between a simple, complicated, and complex environment.”

Load monitoring: from the complex and complicated to the simple?

Using load monitoring as an example, Serpiello explained how tech use in the complicated or complex domains can lead to confusion and leave decision-makers overwhelmed.

“Most of this technology is sold to us as allowing you to do complex stuff, complex analysis, 100 metrics,” he said, “and you collect all this data, but perhaps it’s not the right way to use it.” Instead of focusing on sensing and analysing, “tracking technology should be used in a simple decision-making framework”.

He emphasised that technology should simplify decision-making rather than complicate it; and perhaps load monitoring technology currently has its best application in categorising the outcome of drills. “Your athlete management system tells you ‘yes, you’ve met this goal’ or ‘no, you haven’t’,” he added.

Serpiello also suggested that once the simple aspects were well-managed, organisations can then explore more complicated or complex analyses. “Is the decision maker at training – the coach – actually making the right decision with their tech? I don’t know.” He explained that he would use the aforementioned frameworks if he were a coach. “I would use an innovation framework first to inform the performance challenges and a decision-making framework to say, ‘OK, do we actually have the right tech for the right decisions?’”

Final thoughts

Can technology help define problems more effectively? By leveraging technology, perhaps a coach or practitioner can identify the necessary expertise and perspectives needed to tackle their challenges.

Sustained innovation may appeal for its perceived lower risks, but it is important to first define the problems you face. With this in mind, should the focus, in fact, shift to better research?

There is immense value in engaging external experts who can provide different viewpoints on interpreting data and findings.

The Cynefin Framework can help people to organise their thoughts around decision-making and technology. It also allows for a better understanding of how to align technology with the specific needs of their environment.

Further reading

‘Innovation’ Means Different Things to Different People – No Wonder Progress Can Be Hard to Track

18 Nov 2024

Articles

Which Essential Skills Do you Lack? Here’s Five Things to Consider in your Career and Personal Development

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Leadership & Culture
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https://leadersinsport.com/performance-institute/articles/which-essential-skills-do-you-lack-heres-five-things-to-consider-in-your-career-and-personal-development/

The Leaders Performance Institute reflects on an afternoon of learning at the Tate Modern.

By John Portch
“Are you doing what you want to be doing?” David Clancy asked his audience.

Clancy, a learning and development consultant with the Houston Texans and Director at The Nxt Level Group, was speaking at the October launch of his new book Essential Skills for Physiotherapists: a Personal and Professional Development Framework at London’s Tate Modern Gallery.

“Maybe this day will make you think a little bit more into that question,” he continued.

The gallery’s East Room, with its panoramic views of London, is a suitable backdrop for some of the brightest minds in sports science and medicine. Each of them knows there’s more to their success than talent.

“When we’re in college, we’re taught the technical, clinical, hard skills, but it’s the soft skills that make a difference,” said Clancy.

Essential Skills is an effort to address that reality, bringing together as it does experts who, in some cases, had never previously met in order to collaborate. “That’s the beauty of the book because it shows we can all get better together.”

The book’s proceeds will go to Children’s Health Ireland [CHI], a cause dear to Clancy and his family given the care they have provided to his four-year-old daughter Grace. “This way I can help people like my daughter and her friends.”

Clancy then introduced his roster of speakers – friends, collaborators and mentors – all of whom had wisdom to share.

Here, the Leaders Performance Institute picks out five thinking points to help you reflect on Clancy’s original question: are you doing what you want to be doing?

1. Define the behaviours that will take you from potential to peak

First onstage was James Kerr, the author of the renowned Legacy, who detailed the lessons leaders can take from New Zealand’s All Blacks.

He explained that the right behaviours are the real “force multiplier”. Good behaviours, whether you’re an athlete, coach or practitioner, will “take you from potential to peak more consistently”.

For the All Blacks, that may mean ‘sweeping the sheds’ but how does that look in your environment? What will enable you to show up more often and apply the right behaviours?

2. Seek to understand, find common ground

Behaviours shouldn’t be separated from your values, but how comfortable are you calling out poor behaviours? Any discomfort you feel may be amplified if you’re a woman trying to progress in a male-dominated environment.

Alicia Tang, the Head of Academy Medicine & Physical Performance at Derby County, recognises this “internal battle” well enough and believes the first step is to speak to the relevant stakeholders. “Seek to understand, find common ground, and then work on the resolution,” she said during the second session.

This view is shared by business consultant Michelle Carney, who said, “If you meet people where they are, you’ll find the right people”. They will not only be colleagues but allies.

“I think it’s definitely empowering when you have those people around you,” says Ashar Magoba, the Lead Academy Physiotherapist at Charlton Athletic, who is also starting to work with the club’s first team. “Perhaps those people can see something in you that you don’t quite yet see yet.”

3. Take a look over the fence

Where do you look for insights and inspiration? Jack McCaffrey, a six-time All-Ireland Senior Football champion with Dublin GAA, enjoys himself in his day job as a paediatric doctor at CHI at Temple Street in Dublin. “I get to hang out with kids all day; and kids are just great,” he told performance coach Ronan Conway during their fireside chat in session three.

In some ways, McCaffrey’s medical career is a sanctuary from his Gaelic football (particularly following a bad result). One could say the players of the strictly amateur Gaelic games in Ireland have a natural separation between the athlete and person that can often be lost in professional sports.

During his intercounty career, McCaffrey’s work also gave him lessons to take back to the Dublin panel, where the training environment was, to all intents and purposes, a professional setting.

“Most of my learning of dealing with high-pressure situations has come from work,” he said. “How to remain cool, how to have feedback loops, how to make sure you’re sticking to algorithms.”

4. Find the information in your trauma

In sport, we continually speak of ‘controlling the controllables’ and yet 95% of human brain activity is subconscious. It is a troubling thought for life coach Mark Whittle, the Founder of the Take Flight performance consultancy, as he told us during the fourth session.

His presentation returned to the question of behaviours, which he said are governed by both our drive towards pleasure and wish to avoid pain. Tied up in that avoidance of pain is fear, which can be born of trauma.

Consider a setback you’ve suffered: how can you learn from that event and respond appropriately? “What can you make it mean?” Whittle asked the audience.

5. Identify your gaps

It takes humility to recognise what it takes to excel in a new role. In the final session, Jeff Konin and Trevor Bates warn of the Peter Principle. The concept, devised by psychologist Laurence J Peter, states that people tend to be promoted to their ‘level of respective incompetence’. Think of the supreme technician who, upon promotion, finds themselves overwhelmed as a manager tasked for the first time with leading people.

For Konin, the important thing is finding your ‘where’ when looking five or ten years into the future. “What skills do you need that you don’t currently possess?” said the Clinical Professor from Florida International University.

Similarly, Bates may be the President & CEO of Mercy College in Ohio, but he has no problem with being the “pupil”. He said: “I might be the one who moves a programme forward, but intellectually I might be a pupil in that space.”

Essential Skills for Physiotherapists: a Personal and Professional Development Framework is available now from Elsevier.

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